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Registration

Registration at Grifffith College

The function of registration is to ensure that Griffith College has full and accurate records for each student. All students must register online before programme commencement. Online registration allows students to pay fees, seek tax relief and access essential college resources such as Moodle. It also ensures you are registered to the validating body. Students who do not register cannot successfully participate in college life, cannot take examinations and will not be able to graduate.

Completing your registration means registering online at www.my.gcd.ie and paying your fees in full. Only then are you fully registered and will you be entitled to access the services provided by the College to its students. Once online registration opens you the Registration Office will notify you via e-mail.

How to Register Online

New students can log in to www.my.gcd.ie using your 7 digit reference number that you will find on your offer letter and your date of birth as your password in the format day/month/year. For example, if your date of birth is the 1st of June 1990 you would use 01/06/1990 including the forward slashes.

Returning students can log in to www.my.gcd.ie using your Moodle username and password.

Should you have any queries in relation to the registration process please email [email protected].

Registration for Supplemental Exams and Assignments

If you have failed or did not complete a subject during the academic year, you are required to retake the subject at the supplemental sitting that is normally held in August. You will be automatically re-registered by the College for this sitting and invoiced for any relevant repeat fees by the Student Fees Office.

De-registration 

The College reserves the right to de-register or withdraw students in the case of poor attendance, inadequate or inappropriate participation in class, or if found in breach of any College regulation or policy. Once de-registered, you forfeit all claims on a place in a class and on College facilities, and any financial grant or assistance being received.

The right to refuse admission 

The College reserves the right to refuse admission to any of its programmes of study at its absolute discretion.

The College reserves the right to make all appropriate enquiries of any applicant and of any student who has been admitted.

If an applicant or student fails to disclose any information that in the view of the College could affect the health and safety of others, the College reserves the right to refuse admission or to require the student to withdraw from a programme of study, as the case may be.​

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Updating Personal Details

Personal details can be updated on MyGCD.

In some cases, you may not be able to update your personal details on MyGCD. In this case you can contact your faculty course or programme administrator and submit a Student Record Amendment Form (SRAF) to have your details updated.

Student Cards

You will be issued a new student card at the beginning of the academic year. You are asked to upload a valid photograph as part of the on-line registration process.

Once your student card has been printed, you will receive an email advising you to collect your card from the College Library.

You will be asked to present your student card to gain entry to the examinations halls and you should carry your card with you whilst on campus. 

If you need a replacement student card, please contact [email protected].

Personal Public Service Number

It essential for all students to obtain a Personal Public Service Number (PPSN), or PPS number, if they do not already have one. The PPS number is an identifier issued by the Client Identity Services section of the Department of Social Protection. Your PPSN is for use in any transactions you may have with public bodies or persons authorised by those bodies to act on their behalf.

Quality and Qualifications Ireland (QQI), the colleges accreditation body, require that all students taking QQI accredited courses provide the college with their PPS number. QQI use the PPS number as due to the fact it is unique to each person, it eliminates the possibility of confusing one student with another and makes it possible for them to operate more efficiently and effectively with their customers.

This means that Griffith College need each student to provide a PPSN to enable us to send your final year results to QQI and thus allow you to graduate.

 

How to apply for your PPS Number - Inside Ireland

If you do not have a PPSN, please apply for one at any Social Welfare office as a matter of urgency.

The Social Welfare office address is:

Department of Social Protection

Social Welfare Office

20 Kings Inn Street

Dublin 1

When applying for your PPSN, you will need to bring the following documents with you to the Social Welfare Office

  1. Passport
  2. Letter from Griffith College - (in order to apply for a letter from the College, please visit http://www.gcdinternationaloffice.ie  and select ‘PPS Letter’)

You will be required to complete a form at the Social Welfare office. If everything is in order, the PPS Number will then be sent to you by post.

Further details on how to apply for your PPSN can be found on www.welfare.ie

Once you have received your PPS number please e-mail [email protected] giving your PPSN and your student number so that your records can be updated.  

If you need any further assistance in completing the application process or have any questions about PPS Numbers please do not hesitate to contact the International Office here in Griffith College at [email protected]

How to apply for your PPS Number - Outside Ireland

To apply for a PPSN from outside Ireland, you will need to contact the Department of Social Protection's Client Identity Services at [email protected]. The Client Identity Services will request the following items from you during the application process:

  1. Completed Exceptional Application and REG 1 forms
  2. A current valid passport (copies only)
  3. Evidence of your Irish address (the address you lived at while you were in Ireland) i.e. utility bill or any official document with your name and current address on it
  4. A letter from Griffith College (in order to apply for a letter from the College, please visit http://www.gcdinternationaloffice.ie  and select ‘PPS Letter’)

Client Identity Services requests for PPS numbers take 6 to 8 weeks.

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